Privacy Policy

Sadie and Jesse DOCK8 Foundation

Last updated: 03 October 2025

1. Introduction

The Sadie and Jesse DOCK8 Foundation (“the Foundation”, “we”, “us”, “our”) is committed to protecting the privacy, dignity, and personal information of all individuals who engage with our work.

This Privacy Policy explains how we collect, use, disclose, and protect personal information in accordance with the Protection of Personal Information Act 4 of 2013 (POPIA) and other applicable South African laws.

By accessing our website or engaging with the Foundation, you consent to the practices described in this policy.

2. Organisation Details

Legal name: Sadie and Jesse DOCK8 Foundation
NGO / NPO number: 2025/761299/08
Country of registration: Republic of South Africa

Foundation bank account (for transparency purposes only):

  • Bank: Standard Bank

  • Account number: 10259841224

  • Account type: Business Current Account

  • Branch: Boksburg

  • Branch code: 011842

  • SWIFT: SBZA ZA JJ

⚠️ Important notice: Banking details are published for transparency and donor verification only. The Foundation accepts no liability for fraudulent use of these details outside of its official communication channels.

3. Scope of This Policy

This Privacy Policy applies to:

  • Visitors to our website

  • Donors and supporters

  • Volunteers and partners

  • Individuals making enquiries

  • Any person whose personal information we process in connection with our activities

4. Personal Information We Collect

4.1 Information Provided Voluntarily

We may collect:

  • Full name and surname

  • Email address and contact number

  • Donation details (amount, date, reference — never card details)

  • Correspondence and enquiries

  • Volunteer or supporter information

4.2 Automatically Collected Information

When you visit our website, we may collect:

  • IP address

  • Browser and device information

  • Pages visited and usage data

  • Referring websites

This information is used only for website functionality, security, and analytics.

5. Special Personal Information (Medical & Child-Related)

Due to the nature of the Foundation’s work, limited special personal information may be referenced, including:

  • Medical or health-related information

  • Information relating to children

Safeguards:

  • All medical and child-related information is shared only with explicit, informed consent from parents or legal guardians

  • Information is used solely for awareness, advocacy, and fundraising

  • We do not solicit medical data through website forms unless clearly stated and consented to

The Foundation treats such information with heightened care, confidentiality, and respect.

6. Purpose of Processing Personal Information

We process personal information lawfully and minimally for:

  • Facilitating donations and issuing acknowledgements

  • Communicating updates, newsletters, and impact reports

  • Responding to enquiries

  • Managing volunteers and supporters

  • Governance, audit, and statutory compliance

  • Improving website performance and user experience

7. Fundraising & Donation Disclaimer

All donations to the Sadie and Jesse DOCK8 Foundation are:

  • Made voluntarily

  • Non-refundable unless required by law

  • Applied in good faith toward the Foundation’s objectives

While funds are raised for specific causes, the Foundation reserves the right to:

  • Allocate funds where they are most urgently required

  • Adjust use of funds due to medical, logistical, or regulatory realities

⚠️ No guarantees are made regarding treatment outcomes, timelines, or medical results.

8. Disclosure of Personal Information

We do not sell, rent, or trade personal information.

Information may be shared only with:

  • Payment processors and fundraising platforms

  • Professional advisors (auditors, legal or compliance professionals)

  • Regulatory authorities where required by law

  • Service providers assisting with website hosting or communications

All third parties are required to maintain appropriate confidentiality and data protection standards.

9. Cross-Border Data Transfers

Where personal information is processed or stored outside South Africa (e.g. secure cloud services), we ensure:

  • POPIA-compliant safeguards

  • Adequate data protection standards

10. Cookies & Analytics

Our website may use cookies and analytics tools to:

  • Understand website usage

  • Improve functionality

  • Monitor performance

You may disable cookies in your browser settings, though some website features may be affected.

11. Data Security

We take reasonable technical and organisational measures to safeguard personal information, including:

  • Secure hosting environments

  • Access controls

  • Limited data access on a need-to-know basis

However, no online system is completely secure, and the Foundation cannot guarantee absolute security of data transmitted electronically.

12. Data Retention

Personal information is retained only:

  • For as long as necessary to fulfil its intended purpose

  • To meet legal, accounting, and regulatory obligations

13. Your Rights Under POPIA

You have the right to:

  • Request access to your personal information

  • Request correction or deletion

  • Object to processing

  • Withdraw consent at any time

  • Lodge a complaint with the Information Regulator

Information Regulator (South Africa):
Email: complaints.IR@justice.gov.za
Website: https://www.justice.gov.za/inforeg/

14. Children’s Privacy

The Foundation does not knowingly collect personal information from children without parental or guardian consent.

All child-related content is:

  • Approved by legal guardians

  • Used respectfully and ethically

  • Shared solely for awareness and fundraising purposes

15. Limitation of Liability

To the fullest extent permitted by law:

  • The Foundation is not liable for indirect, incidental, or consequential damages arising from use of this website

  • Content is provided “as is” without warranties

  • We are not responsible for the privacy practices or content of third-party websites linked from this site

16. Changes to This Policy

We reserve the right to amend this Privacy Policy at any time. Updates will be posted on this page with a revised effective date.

17. Contact Information

For questions regarding this Privacy Policy or personal information processing, please contact:

Sadie and Jesse DOCK8 Foundation
help@sadiejessedock8.org